(The use of the masculine gender in these instructions applies equally to men and women) Invigilation of University examinations is an important responsibility which, with the authority of the Senate, may be assigned to any member of the University staff by the Deputy Registrar through that member's Chairman of Department.The co-operation of all staff in this task is essential to the proper and efficient conduct of the examinations.
These instructions should be read in conjunction with the Regulations for Candidates
There shall be at least two persons appointed as invigilators for each examination.The numbers should be proportionate to the number of the candidates for any given examination, e.g. for 120 candidates, at least four invigilators should be appointed.The appointments of academic staff members as invigilators will be made by the Faculty Administrator, on behalf of the Deputy Registrar, after consultation with Chairmen of Departments. A schedule showing the appointed invigilators for each examination will be submitted to the Assistant/Senior Assistant Registrar Examinations and copied to each Chairman of Department and it will be the Chairman's responsibility to ensure that any member of his department so appointed is aware of this duty and attends as required.
A Chief Invigilator will be appointed for each examination by the Deputy Registrar. The Chief Invigilator will be responsible to the Deputy Registrar for co-ordinating the duties of the other invigilators and ensuring that the examination is conducted in accordance with these regulations. The Chief Invigilator may be selected from the members of the Academic staff appointed as invigilators or may be another suitably qualified and responsible person appointed by the
Registrar.Persons in this latter category shall be paid at a prescribed rate on satisfactory completion of their duties,which shall include making the preliminary arrangements for, and starting of the examination.A complete reference of invigilator regulations is available as a pdf download.
(Throughout these regulations use of the masculine gender with regard to candidates applies equally to men and women) A complete reference is available for download, the following touch on a few issues about the regulations. This download is in pdf format, so you will need acrobat reader which is available as a free download.
It is the candidates' responsibility to check the timetable themselves and to ensure that they know the correct date, time and venue of each examination. They should not depend on information given by fellow students or on information communicatedby telephone.
Consolidated official examination timetables are posted on Departmental and Students' notice boards Candidates must note carefully the dates, times and venues for their examinations as given in the Final copy of the timetable. (Special care should be taken to ensure that it is the Final timetable and not a previous draft.)
Misreading a timetable is not an acceptable excuse for missing an examination
Any queries on the timetable should be directed in the first instance to the appropriate Chairman of Department.
In the Examination Venues, each candidate will be assigned a desk on which will be placed an attendance slip giving his individual name, registration number and degree programme and the paper title. Candidates will be seated in alphabetical order for each examination paper.Entry to Examination Rooms
Each candidate must bring with him and show to the invigilator when requested to do so, his student's identification/registration card. Any person who is unable to identify himself and his purpose to the satisfaction of the invigilator may be barred from the examination.
On entering the examination hall, candidates must find their desks and be seated as quickly as possible and await further instructions from the person responsible for starting the examination.A candidate will not normally be admitted into the examination room later than half an hour after the start of an examination and such lateness may disqualify him altogether.
Any candidate who arrives late must explain the reasons for his lateness to the invigilator and may start the examination only with the approval of the Chief Invigilator
Answer books, graph paper, mathematical tables and essential reference material will be provided.
Candidates must bring their own pens, pencils, rulers, rubbers, etc. Candidates must not use red ink
Candidates may not bring into the examination room any unauthorized material. Bags, briefcases, cellphones, parcels etc must not be brought into the examination room or left in the vicinity of the room.
Authorized special materials
standard slide rules , unprogrammable electronic calculators - provided these have been checked and cleared by a member of staff in attendance, before the start of the examination.
All such special materials will be allowed subject to scrutiny by the invigilators.
In practical examinations, on entering the laboratory, candidates must hand to the invigilator their laboratory notebooks that will be retained for inspection by the University examiners.